The Piper District Office is seeking an Accounts Receivable Specialist. Interested applicants should complete the online application and include a letter of interest, resume, and three current references (including a current supervisor). Applicants are encouraged to apply as soon as possible. 

 

Compensation: $55,000 - $65,000 per year, commensurate with education and experience. Fully paid employee-only health insurance. KPERS-covered position. $40/month 403(b) match.

 

Reports to: Director of Business

 

Terms of Employment: 12-month Contract

 

Job Summary:

The Accounts Receivable Specialist is responsible for managing the district’s incoming payments, ensuring accurate and timely processing of payments, and maintaining financial records.

 

 

Responsibilities:

 

Accounts Receivable:

• Process incoming payments from various sources, including parents, government agencies, grants, and other district funding sources.
• Prepare and make weekly bank deposits, ensuring all payments are accurately recorded and deposited in a timely manner.
• Generate and issue invoices for district services in a timely manner.
• Reconcile accounts, ensuring that all payments are accurately recorded and discrepancies are resolved promptly.
• Follow up on overdue payments, send payment reminders, and assist in managing the collection of outstanding balances.
• Communicate effectively with parents, guardians, and other stakeholders regarding billing inquiries, payment status, and account balances.
• Provide necessary accounts receivable data and assist with the month-end and year-end closing processes.
• Ensure that all accounts receivable practices are in compliance with district policies, accounting standards, and applicable regulations.

 

Administrative Support:

• Assist in the preparation of monthly, quarterly, and year-end financial reports.
• Help compile financial data for audits, grant reporting, and other compliance-related documentation.
• Assist the accounts payable team by providing support with processing invoices and payments when needed, ensuring smooth coordination between accounts payable and accounts receivable.
• Assist the authorized food service representative with processing free and reduced meal applications, ensuring timely and accurate entry into the district's financial systems.
• Offer general support to the business department during audits, financial assessments, or other related tasks.
• Other duties as assigned by the district leadership.

 

Qualifications:

• High school diploma required. Associates degree or higher preferred.
• 3+ years of accounts receivable, bookkeeping, or general accounting experience; experience in a public sector or school district setting preferred.
• Experience with financial reporting and reconciliation processes.

• Working knowledge of generally accepted accounting principles (GAAP) and governmental accounting practices.

• Experience with Skyward Business Suite strongly preferred.

• Strong attention to detail and accuracy in data entry and financial recordkeeping.

• Ability to manage multiple tasks, meet deadlines, and prioritize work in a fast-paced environment.

• Strong written and verbal communication skills for preparing correspondence, reports, and interacting with staff. 

• Strong problem-solving skills and initiative in resolving billing or payment issues.

• Ability to work independently and collaboratively within a team environment.

• Commitment to ethical financial practices and stewardship of public funds.

 

Physical Requirements:

• Ability to sit for extended periods and perform computer-based tasks.
• Manual dexterity to operate standard office equipment such as computers, printers, and telephones.
• Ability to lift and carry up to 25 pounds for occasional file maintenance and office supply handling.
• Vision and hearing abilities sufficient to perform essential job functions.
• Mobility to move within the office environment and to attend meetings in various locations within the school district.
• Stamina to work occasional evenings or weekends as needed for special events or projects.